Director of Advancement

POSITION: Director of Advancement
REPORTS TO: Head of School
FTE: Full-Time (1.0)
START DATE: September 2021 (negotiable)

Reporting to the Head of School, the Director of Advancement is an active member of the Leadership Team and, specifically, works closely with the Directors of: Enrollment, Finance, and Communications to deliver on the Strategic Advancement Plan. The role will encompass all aspects of constituent communications, alumni, parent, and community relations, fundraising and information management. The Director will mentor and lead the Advancement team which includes a Development Officer and Database Coordinator. The Director will be responsible for growing the Advancement Office at West Point Grey Academy.


Constituent Relations
  • Establish relationships with staff, parents, students, and alumni, as well as volunteers and donors, to deepen their connections and sense of ownership in the school.
  • Develop programs and events that increase constituent engagement.
  • Develop strong alumni engagement and related opportunities by hiring an alumni coordinator. With the new alumni coordinator, create an alumni steering committee and work to better integrate our Senior School students into the alumni world.
  • Work with the Enrollment Office to engage new parents, (information provided during the application process, expectations, participation in welcome events, 1:1 meetings, new parent events each year. 
  • Develop strong relationships with new parents to fully engage them in the culture of philanthropy at WPGA.
  • Support and coordinate with the PVG (Parent Volunteer Group), providing guidance on PVG operations and events, ensuring alignment with WPGA strategic goals. Support PVG fundraising events, specifically the WPGA annual Gala. Work closely with the PVG chair to provide support. 
  • Recruit and train volunteers (parent and staff) as needed for key events.
  • Continue to grow and strengthen the culture of philanthropy in a manner that complements the school’s values and strategic plan priorities, thus creating an inclusive fundraising environment where each gift is valued.
  •  Educate the school community on advancement, specifically on the importance of giving, volunteering and participating in school events and endowment.
  • Collaborate with the Leadership Team to identify key projects that require funding.
  • Grow the annual Shaping Lives Fund through community engagement
    •  Yearly communications including mailings and electronic communication
    •  Communication of need and impact with our community through written content and video
    •  Giving Tuesday - engagement and fundraising opportunity
    • Steward the allocation of donor funds
    • Thank you program: tax receipts, hand written cards, thank you calls from HoS and Board members Board, student calls, thank you videos etc).
  • Grow alumni and alumni family giving through inclusion in SLF, Gala and 1:1 outreach.
  • Define and articulate event fundraising goals and support the PVG with the annual fundraising events, ensure each “project” is aligned to school needs and is marketable within the community.
    • Currently, the Advancement Office provides full backend support to the Gala Committee including:
      • Event Support (planning, managing student involvement, video concepts and execution when needed, design input, communications, run of show timing and execution, scripting, supporting mailings, inputting auctions items into Raiser’s Edge (NOT into Givergy), tax receipting cash and Gifts in Kind when applicable, night of support from the full team, management of the Sponsorship program (committee will do the asks themselves) - ensure execution of all sponsorship benefits), tracking income
  • Oversee donor recognition and stewardship, including community events and impact reports.
  • Identify and develop cases for support that are aligned with WPGA strategic goals and match donor interest.
  •  Prepare for a major gifts and capital campaign to support the future master campus plan.
  • Identify and cultivate donors - solicit gifts, engaging Natural Partners where possible. 
  • Collaborate with the Head of School, Director of Communications and Director of Enrollment to strengthen WPGA engagement, community relations and reputation.
  • Collaborate with the Leadership team, staff and faculty to identify needs, communicating impact and sharing successes.
Information Management & Operations
  • Create an effective Advancement Team through training, coaching and mentoring.
  • Provide oversight to the Database Coordinator.
  • Ensure policies and procedures for Raiser’s Edge are up to date and effective.
  • Develop progress tracking and data management for Alumni.
  • Expand reporting capabilities to better identify prospects.
  • Develop prospect research capabilities.
  • Work with IT to ensure that constituents are updated each year.
  • Oversee gift processing and tax-receipting.
  • Set Annual Goals and manage the Advancement budget.
  • Maintain current knowledge of CRA, charitable giving, and privacy rulings and regulations.
  • Participate in ISABC, CAIS and other collaborative and professional development opportunities.
Knowledge, skills, abilities and characteristics needed to do the job effectively.
  • 5+ years’ experience in a senior advancement/development role.
  • Bachelor's degree in a related field.
  • CFRE designation, or equivalent experience/education (BCIT fundraising management certificate (or other school, for example).
  • Advancement/alumni relations experience in an educational institution is an asset.
  • Raiser’s Edge experience and proficiency is an asset.
  • Proven record of accomplishment in a broad range of fundraising activities and constituent relations.
  • Experience in the solicitation and negotiation of gifts.
  • Outstanding leadership qualities, including superior presentation, writing and communication skills.
  •  Innovative and creative talent.
  • High energy level and commitment to the life of the school.
  • must be legally eligible to work in Canada at the time of application.
Please forward your cover letter and resume as one file, titled: “Last Name, First Name”, in word or pdf format, to WPGA Careers by September 15, 2021. In the subject line please write “Director of Advancement”. Due to the volume of applications received, we will be unable to personally reach out to everyone who applies.